Keep It Simple, Stupid ... 

or 

Keep Inadequacies Sparce, Scribe

I find it hilarious that when I decided to write a blog concerning cutting unnecessary words, I couldn’t stop writing. And I didn’t even write all that I wanted. Granted, some of the words are in lists rather than examples, but the irony was still there. Weird sense of humour, huh?

Today’s blog is about reducing Redundancies, Pleonisms and Tautology in your writing.
 
Grammar God WIlliam Strunk Jr. said: 
Vigorous writing is concise.  A sentence should contain no unnecessary words, a paragraph no unnecessary sentences, for the same reason that a drawing should have no unnecessary lines and a machine no unnecessary parts.  This requires not that the writer make all his sentences short, or that he avoid all detail and treat his subjects only in outline, but that every word tell.

Incorrect:  Each and every word has a meaning in a sentence.
Correct:    Every word has a meaning. 

Incorrect: When you review and examine the sentences you wrote, look carefully at each and every word that you used.
Correct: When you examine your sentences, consider each word separately. 

Incorrect: Do you believe each one of the words you used is needed in this particular situation?
Correct: Is each word needed in this situation? 

Incorrect: Or have you decided to include that word in this sentence because it is one you have heard before and it seemed like a good place to use it?
Correct: Or are you dropping in words because they kind of sound right? 

Incorrect: Or could it be the fact that using these words has become a habit and you have gotten used to doing it all the time so it is just out of habit? 
Correct: Or is it a habit?

Stop right there. Hear this: 
If the word is not needed, don’t use it. Simple as that. 

✔ Get rid of or replace unnecessary and/or meaningless adjectives and adverbs. 

Consider these words: really, very, quite, somewhat, good, nice, fine. What do they really add to a sentence? Seriously. Unless you feel it is very important to stress somethingreally, really nicely, leave it out. That’d be a good idea, huh? Use better words.
really pretty --------> gorgeous
very costly ---------> expensive or (just) costly
quite tired -----------> exhausted or weary
good time -----------> enjoyable experience
nice person ---------> amiable, considerate, friendly individual

✔ Combine excessive words to form a more concise statement.

Incorrect: Susan thought the red paint was very bright and cheerful. Mike said the same thing. Julie really liked the happy mood the red paint brought to the room.
Correct:   Susan, Mike and Julie liked the bright red paint.

✔ Consider each word individually. Is it redundant within itself? For example:
bald(-headed)
(advance) warning
collaborate (together)
could (possibly)
each (and every)
evolve (over time)
whether (or not)
(fore)warn

The terms “Redundancy”, “Pleonasm” and “Tautology” all refer to the needless repetition of words. Trying to differentiate the terms is (to me) similar to splitting hairs: it gives me a headache, and it’s not important.

Basically, “Redundancy” is made up of both “Pleonasm” and “Tautology”. I tried to divide them, but I might have gotten some mixed up. The fact is that using either is bad.
“Pleonasms” use more words than are necessary to describe something. 
“Tautology” repeats the same thing by using superfluous words or phrases.

Lists of redundancies are endless, so I’m only pointing out a few that you might have used in your own writing. I have to admit that since I’m somewhat of a grammar geek, I get a giggle out of some of these. Yes, I’m simple that way. 

Examples of Pleonasms: 
at this moment in time
square shape
large size
short in height
return again
eight a.m. in the morning
reiterate again
nodded(his head)
shrugged(her shoulders)
(the end) result

Examples of Tautology: 
true fact
free gift
foreign import
close proximity
return to where he came from
all alone by myself
(in my opinion) I believe
Suddenly,(all at once)
“You wouldn’t have won if we’d beaten you.” (Yogi Berra)
“Either ghosts exist, or they don’t.”
“Your missing shoes have to be somewhere.”

A few of my favourites:

• A.T.M. machine. “Automated Teller Machine” machine. Don't forget your PIN number.
  
• P.I.N. number. “Personal Identification Number” number. Keep it secret secret.
  
• R.S.V.P. please. R.S.V.P. stands for répondez s'il vous plaît, which means respond, please. So if you say Please R.S.V.P. or R.S.V.P. please, you’re saying please respond please or respond please please. Sounds a bit desperate, don’t you think?
  
• And in Canada, we have the N.D.P. party. New Democrat Party party. That's a lot of party.

Rhythmic Redundancy
I haven’t seen many references to this particular peeve online, but I would like to bring up what I call “Rhythmic Redundancy”. This does not apply to poets, who might actually be aiming for this exact method. If you are the next Dr Seuss, please look away.

Each sentence has a rhythm to it, whether it’s “The mouse ran up the clock” or “The mouse scrambled over the weary hands of the clock”. If every sentence sounds either phonetically or rhythmically similar, the reader will become bored. That’s just a fact, Jack.

Incorrect:
Same rhythm ... sing along, everybody!:
The mouse ran up the clock. She saw it was past one. The time for lunch was gone. They had to go to work.

*yawn* 

Correct:
Different rhythm ... better:
The mouse ran up the clock, attracting her attention. She looked up and saw it was past one. It was too late to have lunch now. She would have to get back to work.

Correct:
Different rhythm ... best:
The mouse scrambled over the clock’s cracked face, attracting the woman’s attention. Her eyes followed the scurrying movements then focused on the clock’s worn hands. How could it be past two already? Too late for lunch. Work beckoned.

Ridding work of redundancies is a big part of what editors do, but you can do it yourself if you are willing to take the time. Redundancies can be painfully obvious, or they can be nitpicky. Either one is bad.

There is no guarantee that deleting redundancies will increase or decrease your wordcount, in case you are worried about that. You can make it work either way, actually. The only guarantee is that your work will flow more smoothly, do more “Show” than “Tell”, and give your readers something interesting to which they can cling. 

And paying attention to every word will make you a better writer.


SO ... at the risk of repeating myself, today’s message:

Keep it simple. 

✔ Get rid of or replace unnecessary and/or meaningless adjectives and adverbs. 
✔ Combine excessive words to form a more concise statement.
✔ Consider each word. Is it redundant within itself?